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POKA Documentation

Secure File Transfer

Execute room-scoped file exchange with controlled recipient access and clear transfer completion checks.

Overview

Secure, room-based peer transfer for fast handoffs and controlled access.

  • Secure File Transfer is optimized for direct sender-to-recipient exchange in active Drop rooms.
  • Senders choose files through browser picker, keeping file access user-initiated.
  • Room manifest tracks shared file metadata and recipient download interactions.
  • Transfer flow supports fast operational handoff without exposing broader storage systems.
  • Room-scoped distribution helps teams avoid link sprawl across external channels.
  • Designed for media-heavy workflows where speed and controlled visibility both matter.
  • Works best when sender and recipient stay active until confirmation is complete.

Step-by-step Flow

  1. 1Confirm room participants and access state before attaching files.
  2. 2Select required files from local device using the room transfer interface.
  3. 3Publish files to room manifest so approved recipients can view transfer set.
  4. 4Notify recipients in-room when transfer payload is ready for download.
  5. 5Recipients download files and verify file count and naming integrity.
  6. 6Sender monitors transfer indicators and download completion signals.
  7. 7Handle retries for interrupted downloads when network issues occur.
  8. 8Mark transfer complete and close room when all required assets are confirmed.

Limits

Operational Constraints

  • File availability depends on sender session continuity during active exchange.
  • Large payload performance varies based on participant network conditions.
  • Interrupted sessions may require rejoin and revalidation before completion.
  • Clearing local browser state can affect manifest continuity for ongoing rooms.
  • Transfer completion indicators show technical delivery, not business acceptance criteria.
  • Very large batch transfers should be split by stage for better reliability.

Notes

Recommended Practices

  • Media agencies: Pre-name exports by campaign, aspect ratio, and version for faster client validation.
  • Freelancers: Send smaller batches first when client bandwidth is uncertain.
  • Production houses: Transfer by sequence or reel to reduce retry impact on large payloads.
  • Sensitive handoffs: Combine approval mode with short-lived sessions and explicit recipient confirmation.

Workflow Diagram

Secure Transfer Execution

Validate Participants->
Select Files->
Publish Manifest->
Recipient Download->
Confirm Integrity->
Close Session